Most people assume that buyers will generally achieve more advantages from electronic invoicing than suppliers. This is because the customer will get economies of scale in processing large volumes of invoices electronically. Key benefits for buyers include:
Using the elimination of sorting, registering and manual data entry of paper invoices, an electronic invoicing process can yield savings of 60-80 per cent, with a payback amount of six to eighteen months.
Electronic capture of invoices enables straight-through processing of critical business data into accounts payable systems without counting on error-prone, manual re-keying of data.
Increased Accounts Payable productivity
Due to increased invoice accuracy, the quantity of re-work required due to invoice errors is reduced. Furthermore, there is a smaller level of supplier calls to accounts payable centres.
Faster processing and payment cycles
Electronic invoicing can fully automate the invoice capture, routing and approval process. This allows invoices to be processed a lot more quickly. Faster processing permits on-time payment, avoids late payment fees, and gives the possibility to capture contractually negotiated discounts. To get more information about الفاتورة الإلكترونية
Focus on higher value activities
Staffs is free of low-value data entry tasks to give attention to more strategic activities such as auditing and validating invoices or exploring opportunities for early payment discounts.
More trade discount opportunities
Electronic invoicing permits faster processing and approval of invoices. As a result, you may take full advantage of timely payment discounts. There are several the latest models of for early payments, which range from buyer-managed invoice discounting programmes, supplier receivables factoring programmes, bank-led supply chain finance programmes and multi-bank electronic marketplaces like the Receivables Exchange. Each of different models from receivables factoring to supply chain finance appeals to different kinds of companies.
Increased account reconciliation
Suppliers are often challenged to reconcile the payments they receive from customers against the initial invoices they submitted. To lessen banking fees, customers will most likely consolidate payments for multiple invoices into a unitary funds transfer. Also, customers may claim deductions against an invoice due to shipment problems such as damaged or lacking items. Upon acquiring a consolidated payment, confused suppliers will frequently call the buyer’s AP department to check into the facts behind funds received. To simplify account reconciliation for suppliers, customers should send electronic remittance advices along with a payment that delivers an in depth accounting of the invoices paid as well as debits, credits or adjustments used.
Better dispute handling and avoidance
Invoice disputes can cost from 50 euros to a lot more to resolve, resulting in inefficiencies in the financial supply chain. The faster, more accurate payments that are enabled by electronic invoicing greatly reduces the amount of calls from suppliers asking about payment status or disputing payment amounts.
Better relationships with suppliers
A highly effective payment process will become a cornerstone of the good strategic relationship with your suppliers. This, subsequently, helps to ensure more collaborative relationships which in the end lead to better customer support, a stable supply chain and increased on-shelf availability.
Maximising the benefits of electronic invoicing
To increase the advantages of electronic invoicing for buyers, you should look to a style of centralised AP processes supported by shared services. In this manner, you have a greater degree of control over the grade of your invoice data. Otherwise, bad data will demand significant amounts of manual reconciliation work, undermining any benefits you can perform from electronic invoicing.